Two spaces after a period? Kelly Kazek column has great answer!

March 26th, 2015

Kelly KazekDuring business writing workshops, I am often asked about the proper number of spaces after a period at the end of a sentence. There is usually disagreement among the participants. Some say two spaces, absolutely. Others say one is enough.

The simple answer in 2015 is that one space is enough. Unlike typewriters, word processors automatically apportion the correct amount of space between letters and punctuation marks. If you doublespace after the period in something you've keyed in on a word processor, the receiver might have to make adjustments in the copy for your extra space.

In her column in The Birmingham News on Sunday, March 22, 2015, Kelly Kazek, who writes for Al.com from her base in Huntsville, offered a humorous look at this dilemma as well as some good examples of how that doublespace after a period is often viewed:

  • It makes you look older than carrying an AARP card in your wallet.
  • People will know you are now old enough to be a Walmart greeter.
  • Some HR folks use this to screen job applicants.
  • It is obsolete. No one teaches typing anymore.
  • Editors have to rekey copy submitted with two spaces after the period.
  • It is a "travesty" that bugs Kelly Kazek.

If you'd like to read Kelly's complete column, which is as hilarious as it is informative, you can find her on Pinterest at "Odd Travels" or "Real Alabama." Kelly says she writes about "the quirkiness of human nature from a humorous point of view," and this column is a perfect example. You can contact her at kkazek@al.com, find her on Facebook, or use this link to read her actual column: http://www.al.com/living/index.ssf/2015/03/for_the_love_of_punctuation_st.html. If you follow this link, you can also read the amazing array of comments.

Speaking of Facebook, please check out my post from March 25, 2015, which chastises Birmingham News reporters for using an apostrophe to form the plural of a word. As of this afternoon, this has been my most popular Facebook post yet at Grammar Glitch Central. That apostrophe error bugs me as much as the extra space after the period bugs Kelly.


The S in DST stands for SAVING, not SAVINGS.

March 9th, 2015

Daylight Saving timeWhen President George Bush signed the legislation extending Daylight Saving Time by four weeks, I wonder if he realized how many people, including school children, would have to leave for work or school in the dark until April rolls around. In my part of Alabama, it was still pitch dark at 6:45 this morning. The days just aren't long enough yet.

That said, I'd like to point out that the official name of this "Spring Forward/Fall Back" ritual we follow every year (except in Arizona and Hawaii) is DAYLIGHT SAVING TIME, not SAVINGS TIME. The word SAVING is singular in this context.

A nod of approval from Grammar Glitch Central to John Oliver who used this correctly on "Last Week Tonight" in his hilarious "How is this still a Thing?" spoof of Daylight Saving Time. 

NOTE: I added this update about John Oliver at 6:43 a.m. on March 11, and it is still pitch dark outside as kids in this neighborhood head out to the main road to catch their school buses.

 


COMMA OR SEMICOLON? THERE IS A DIFFERENCE.

February 27th, 2015

I am often asked about semicolons and how to use them correctly. Sometimes the writer wants to know if semicolons and commas can be used interchangeably. The answer is no. I think the two example sentences posted here will help clarify that answer:

In an article about an abandoned mausoleum in Bessemer, Alabama, a Birmingham News reporter created this statement:

The others buried there were: Peter Smith, Geneva Ann Jones, a 6-month-old girl who died from a heart condition in 1993; Vivian Lawrence, 49; Robert Samuel Vaughn, 74: Emily Parsons, 93; Annie Rae Stevens, 56.

NOTE: The names in the above example have been changed. 

Whoops: When people are listed in a series, their names should be separated by commas. If additional information is given about some of the people, that information should be separated from the name with a comma. In that case, each person/information combo should be set off from the next person or person/info combo by a semicolon. This should be done consistently throughout the sentence.

 

In the example above, PETER SMITH is separated from GENEVA ANN JONES by a comma. The punctuation should be a semicolon to be consistent with the rest of the sentence.  The word AND should be added after "93;" to indicate that ANNIE RAE STEVENS is the last person in the series.  Also notice below that it is not necessary to use a colon after WERE in this sentence. It should read this way:

The others buried there were Peter Smith; Geneva Ann Jones, a six-month-old girl who died from a heart condition in 1993; Vivian Lawrence, 49; Robert Samuel Vaughn, 74; Emily Parsons, 93; and Annie Rae Stevens, 56.

When several items are in a series but none of them contain additional information that should be set off by commas, the items can be separated by just a comma. Notice below that there is no good reason for the semicolon after the word INVOLVED in this sentence from another article in The Birmingham News:

The notice says that anyone who wants to report an allegation should do so in writing to the court with as much information as possible, including the person or persons involved; the date on which the alleged violation occurred and specific details of the incident.

For business writing prose (as opposed to journalism style), I would add a comma before AND after OCCURRED, to indicate the end of the series. The sentence should read this way:

The notice says that anyone who wants to report an allegation should do so in writing to the court with as much information as possible, including the person or persons involved, the date on which the alleged violation occurred, and specific details of the incident.


ONTO or ON TO? Use your head about the meaning.

February 16th, 2015

Here is a sentence I came across in an Associated Press release about FBI Director James Comey's comments on race relations and law enforcement:

"Answering questions after a speech at Georgetown University, he noted that there was 'a tendency to move onto other things as busy people.'"

Whoops #1: There is a difference in meaning between ONTO and ON TO. ONTO involves motion to the top of something, as in jumping ONTO the top of a picnic table or gluing glitter ONTO a greeting card. ON TO uses ON to suggest going forward, as in moving ON or getting ON and TO to indicate which direction the subject is heading. 

Whoops #2: AS BUSY PEOPLE is in the wrong location for the meaning.

This sentence should read as follows:

Answering questions after a speech at Georgetown University, he noted that there was, among busy people, "a tendency to move on to other things."

 


Parallel Structure: No shifting gears in mid-sentence

February 6th, 2015

shifting gearsWhen you use a series of phrases within a sentence, it is important to set up a pattern and stick to it. This is PARALLEL STRUCTURE, which it allows your reader to grasp the series of phrases without having to shift gears because you shifted format.

Cameron Smith (Smith Strategies LLC) wrote an opinion piece for The Birmingham News about the recent State of the Union address. It included this rather convoluted sentence:

"Obama poked at conservatives, tried to rile them with talk of tax increases, more "free" government programs, and repeatedly espouse his "middle class" ideas for America."

Whoops! When reading this sentence, it is difficult to recognize what goes with what. MORE "FREE" GOVERNMENT PROGRAMS is not a separate phrase. It belongs with TALK OF TAX INCREASES as one of two things Obama tried to use to rile conservatives. However, REPEATEDLY ESPOUSE…. is a separate phrase and should use the verb form ESPOUSED in the same tense as POKED and TRIED.

So what to do? The three phrases that should be in parallel structure are these:

…POKED AT CONSERVATIVES

…TRIED TO RILE THEM WITH TALK OF TAX INCREASES AND MORE "FREE" GOVERNMENT PROGRAMS

…REPEATEDLY ESPOUSED HIS "MIDDLE CLASS" IDEAS FOR AMERICA

Here is what I conside a good edit of this sentence:

Obama poked at conservatives, tried to rile them with talk of tax increases and more "free" government programs, and repeatedly espoused his "middle class" ideas for America.

NOTE TO READERS: If you'd like to see some examples of how to befuddle the agreement in sentences, please check out the latest two posts on Facebook at Grammar Glitch Central.


Using NOT ONLY…BUT ALSO correctly.

January 27th, 2015

bug The first 2015 issue of The Pest Bulletin arrived with my pest control bill this week. In its article about bed bugs (Ugh!), I came across this sentence, which is a classic example of how to muddy your writing by avoiding parallel structure:

"The study found that bed bugs can both transmit to mice the parasite that causes Chagas disease–they can also pick up the disease from infected mice."

BOTH followed by a dash is not the way to word this. AND might work (BOTH TRANSMIT AND…), but it doesn't create the correct relationship. My choice would be the phrases NOT ONLY and BUT ALSO, which work well in this type of situation:

The study found that bed bugs not only can transmit to mice the parasite that causes Chagas disease, but they can also pick up the disease from infected mice.

Sorry for the "Ugh!" factor in this post. If you'd like to see how "whether stripping" not only keeps out cold air but also reduces the number of pests coming into your home, please see my Grammar Glitch Central Facebook page for January 26.

 


A Matter of Trust–and Needed Proofreading (even on a rug)!

January 20th, 2015

My thanks to regular Glitch reader Joe C. for sharing this hilarious example. Yes, even rugs need proofreading sometimes! My friend Linda Beam, who blogs at www.writetothepoint.net and has a Facebook page called Write to the Point, also shared this example.

dog trustTake a close look at this rug, which graced the floor of the Pinellas County (Florida) sheriff's office for several months before a deputy noticed that the phrase below the state insignia reads, "IN DOG WE TRUST."

The error is a simple reverse of letters, but it is a big Whoops!

Joe reports that the rug will now be auctioned off, with proceeds going to a local animal rescue entity.

Hopefully, a new position–Pinellas County Proofreader–will be established soon.

 


A COLLECTION ARE DISPLAYED? Subject/verb agreement issues once again.

January 16th, 2015

spoon collection photo glitchRegular Grammar Glitch reader Joe C. shared this "fast fact" about the state of New Jersey and pointed out that the Glitch in this description highlights "the classic disagreement between subject and verb." He commented that many people have trouble with "tricky collective nouns" like COLLECTION, LAUNDRY, MONEY, and other "lump sum" items that cannot be counted individually.

In the sentence at left, COLLECTION is the subject, not SPOONS. No matter how many spoons are in the collection, it is only one collection that IS DISPLAYED. I would add that good professional writing style would use the words MORE THAN rather than OVER in this instance. The sentence should read this way:

A collection of more than 5,400 spoons is displayed at the Lambert Castle Spoon Museum in Paterson, New Jersey.

To see another example of poor subject/verb agreement, scroll back two posts to January 5 (titled "INFORMATION is like LAUNDRY, MONEY or SAND.")


MOSTLY ABOUT or MORE ABOUT? Check the context.

January 10th, 2015

Mary Sanchez  columnist  Mary Sanchez, opinion-page columnist for The Kansas City Star, could have benefited from a quick edit of her recent column about the new U. S. policy on Cuba. Using comparative and superlative forms like MORE and MOST can be tricky.

  Take a look at this sentence:

"Our country's stand against the Castro regime was always mostly about the geopolitical threat to us, our country, than it was about the oppression of the Cuban people."

Good point, but MOSTLY is the superlative form (like GREATEST, FINEST, COSTLIEST). It does not imply a direct comparison between two things–in this case, THE GEOPOLITICAL THREAT TO OUR COUNTRY and THE OPPRESSION OF THE CUBAN PEOPLE. It does not fit with THAN. What is needed here is the comparative form, which would be MORE ABOUT….THAN…. The sentence should read this way:

Our country's stand against the Castro regime was always more about the geopolitical threat to us, our country, than it was about the oppression of the Cuban people.

We all make these mistakes as we commit our thoughts to paper. The solution is to spot and correct them by going back and editing the wording for clarity.

NOTE: Welcome to any of my Mobile workshop participants who may be reading this blog for the first time this week. I hope you find it useful and will visit often.


INFORMATION is like LAUNDRY, MONEY, or SAND!

January 5th, 2015

Cal Thomas head shot Even experienced writers like long-time columnist Cal Thomas mess up subject/verb agreement sometimes. Here is a sentence from his excellent Christmas column, "What if the greatest story ever told is true?" A quick proofread by him or his editor would probably have caught this.

"The information provided by witnesses to these events are either true, or not."

Whoops! INFORMATION is a collective noun like LAUNDRY, MONEY, SALT, or SAND. These things are lump sums. We don't count them individually when we write or speak about them. In other words, people do not say that they have several LAUNDRIES to do today or that they have only one MONEY in the bank. They don't try to describe how many SALTS are in the shaker or how many SANDS are on the beach.

Therefore, these nouns are treated as singular and take a singular verb. Cal Thomas's sentence should read this way: 

The information provided by witnesses to these events is either true, or not.

On the other hand, nouns that are not collective refer to things that can be counted, and people do say that they have several SHIRTS to wash or several DOLLAR BILLS on the table. They do describe the number of BEACHES in a state or the number of SALT SHAKERS in the cupboard.

The way to avoid this Glitch is to consider whether or not the noun you want to use refers to something that can be counted or not. Here are some sentences that illustrate this point:

1. The LAUNDRY is piling up this week.  

            The TOWELS are ready to be washed.

2. My MONEY is tied up in real estate.  

           There are three dollar BILLS on the counter.

3. The SAND on Gulf Coast beaches is bright white.  

          GRAINS of sand are in my shoes.

4. Is there enough SALT in the soup?

         Three different KINDS of salt are on the shelf.